SHOUT! Privacy Policy

Our contact details

Name: SHOUT!

E-mail: membership@sawstonshout.org.uk

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers
  • Address
  • Email address
  • Extra contact details if needed
  • How you wish to be contacted

How we get the personal information and why we have it

All the personal information we process is provided to us directly by you for us to use for one of the following reasons:

  • Confirm you live in or around Sawston
  • To send emails with details of upcoming events
  • To send emails asking for help to support an event
  • To be included in organising any events that you have voluntered to organise or support

We will not share this information with any external organisations or individuals.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

  • Your consent. You are able to remove your consent at any time. You can do this by contacting membership@sawstonshout.org.uk
  • We have a legitimate interest.

How we store your personal information

Your information is securely stored using encryption with passwords required to decrypt.

We will keep your contact details electronically for as long as you wish to be a member. We will then dispose your information by deleting your details on the current database which will then be automatically removed. We will then keep a seperate record of when you requested the data to be removed and the date when it was removed.

Your data protection rights

Under data protection law, you have the following rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.
  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
  • You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at membership@sawstonshout.org.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us by emailing chair@sawstonshout.org.uk

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

This document was updated on 30th March 2023 by D. Alderwick